Job Title: Administration – Executive

Department: Administration

Location: Panagarh, West Bengal

Reporting To: HOD – Administration

Role Objective: The Admin Executive will be responsible for managing and coordinating administrative operations at the plant site, ensuring efficient delivery of facility management services, housekeeping and canteen operations, vendor management, budget monitoring, and stakeholder coordination. The role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative activities in a manufacturing environment.

Primary Responsibility

1. Plant Facility Management

• a) Housekeeping of all plant & office areas
• b) Plant Canteen management
• c) Transportation (Permanent)
• d) Visitor Management
• e) Maintenance of water purifier, water cooler etc.
• f) Workstation arrangements for employees
  • Implementing housekeeping & cleaning of all plant areas.
  • Monitoring daily transportation like bus & other cars and proper utilization of kms.
  • Keeping track record of visitors and updating of registers.
  • Timely maintenance of water purifiers & water coolers.
  • Work station allotment to new joinees.
  • Targeting zero complaints from customers.

2. General Administration

• g) Mobile Sim, Data Cards
• h) Sodexo Cards & Gift Vouchers
• i) Courier Service
• j) Executive Health Checkup
• k) Pest Control
  • Monitoring mobile sim card & data card records and distribution.
  • Timely Sodexo data sending to HO.
  • Updating courier record on daily basis.
  • Coordination and arrangement of employee checkup
  • Daily report checking of all pest control activities

3. Support Services to all dept. / VIP Management

• a) Support services to different depts. such as vehicle, water etc.
• b) Customer satisfactory index report.
• c) Managing transportation & cabins etc. during VIP visits.

4. Bills/PR/PO Management

• a) Verification & submission of all bills on time to accounts.
• b) Making timely PR and follow up with purchase for timely PO issue.

5. Event Management/Guest House/ Other Employee Engagement activities

• a) Supports to different events such as transportation, snacks and other requirements.
• b) Checking of different functions organized at guest house.

Internal Interaction: Regular role employees, contractual workers and Contractor representative a

External Interaction: Vendors

Experience:

• 4 to 6 years of experience in Administration within a manufacturing industry.
• Experience in facility management, housekeeping management, canteen management, and event coordination is preferred.

Qualification:

• Graduate in any discipline.
• Master’s Degree or PG Diploma in Facility Management or Hotel Management will be preferred.

Skills & Competencies

• Functional Competencies
  • Vendor Management.
  • Facility Management.
  • Administration Operations.
  • Budget Monitoring.
  • Stakeholder Coordination.
  • Documentation Management.
• Behavioral Competencies
  • Strong organizational and planning skills.
  • Excellent communication and interpersonal abilities.
  • Problem-solving and decision-making capability.
  • Attention to detail and commitment to service excellence.
  • Ability to work collaboratively across functions and manage multiple priorities.

Knowledge

• Proficiency in MS Word and MS Excel.
• Professional business communication and email drafting.
• NFA (Note for Approval) preparation and drafting.
• SOP, SOW, and SLE drafting.
• Working knowledge of SAP.
• Purchase Requisition processing and management.
• Invoice processing and documentation management.